How do you tell your guests where they should sit? There are actually a lot of options out there and chances for you to get creative when thinking about wedding table assignments. Below are my top five favorite ways to communicate those assignments to your guests!
The most common option is via the traditional escort card, which lists the person’s name and what table they are assigned to. A couple of things to consider with this option is that you need an escort card table to display and arrange the escort cards (though it can often be “flipped” later into dessert or even a favor table, fyi!). Menu choices can also be indicated on the escort cards. One little tip from me to you: if you don’t need to indicate menu choices (i.e. you have a buffet or family style meal), put couples on ONE escort card to save money on how many you need to print! And finally, per one of my earlier tips… alphabetize them, please!!
Non Traditional Escort Card
You can take the same concept, but get creative with some non traditional escort cards! I’ve had couples at an outdoor, farm wedding attach names and table info to fruit (!), insert names/table info to potted succulents or attach the info to other favors. The sky’s the limit as long as you can communicate the name and table details to your guests!
Banners or Signage
Another option is to create a board or creative sign with each table listed and your guests names underneath. This requires the signage to be easy to locate for guests to look at during cocktail hour - and also requires that your guests have good memories :) You can also do the same concept on banners or other items that also list names beneath table numbers!
In addition to table assignments, you may also want to assign folks specific seats at those tables. I’ve had couples have fun with it during their Halloween weekend wedding (with vampire teeth as place card holders!), or you can get creative and use new tools like the Cricut to carve out their names, or make things easier and simply add their names to the top of each menu on their place setting.
Don’t! Have a Cocktail Reception Instead
I don’t recommend this for everyone - in fact, it’s rare that a cocktail style reception with no assigned seating really works. But it can! A couple of things to consider is that if you’re not providing assigned, formal seating for everyone, you still need to provide plenty of OTHER seating - from low-top cocktail tables, to lounge chairs, you still need to have seating for everyone. In addition, make sure the food you’re serving is actually edible with one hand and no utensils - people hate standing up and eating awkward food. It’s the best way to make guests grumpy. Also, generally don’t recommend this for large weddings. This style of a reception works best for smaller, more intimate groups. And finally, make sure you clearly communicate the style of reception to your guests so they know what to expect (hey last week’s blog post, how you doing?).