what does wedding coordinator do

What does a wedding coordinator actually DO?

Photo by Jess Latos

Photo by Jess Latos

This week we're talking about wedding coordinators!

What to look for in a wedding coordinator? I firmly believe all wedding vendors should make the PROCESS (not just the day-of) easier. Look for a coordinator who is a clear communicator, easy to talk to, friendly, real and who also reflects your values (#loveislove folks!)

Does a coordinator only help out on the day of? NO! We are usually involved months ahead of time, to help couples with their timeline, look for any red flags in the structure and organization of the day, coordinate all details with all vendors, and do a final walk through of the venue. There's no way to do a good job on the day-of without prior planning and involvement.

Coordinators are also important because we help run the rehearsals, along with your officiant. We help line up and organize all wedding party members, talk through (and physically put them!) where they'll be during the ceremony, and cue both the music as well as the actual processional and recessional. All those small logistical details matter!

One of a coordinator's most important jobs is to make sure everyone else is doing their job! We are there at load-in to make sure the caterer, venue, sound/music, lighting and all other vendors are there on time, setting up as they're supposed to, and everything is going according to plan. Trust me, you want someone ELSE worrying about whether the DJ is an hour late (which has happened to me - it all worked out) :)

So what does a coordinator do during a wedding? I always say we think of it as a cueing system - we're always 5-10 minutes ahead of what's actually happening, thinking ahead to the next transition and what needs to happen to make it run smoothly. So why have a coordinator? So your DJ doesn't announce the toasts while the bride is in the bathroom (something I've seen happen at a wedding I didn't coordinate!). A coordinator helps all those seemingly effortless moments happen.